5. My organisation has a clear policy on accepting gifts or services.

Public Sector Fraud Awareness Survey - Findings: Fraud prevention.

Observation:

Pie chart of Question 5: My organisation has a clear policy on  accepting gifts or services.

71.2% of respondents indicated that their organisation has a gifts policy.

29.8% said receiving gifts was never acceptable (see question 6).

63% of Chief Executive said they had a clear gifts policy. More line managers (86%), senior executive (76%) and operational staff (73%) said that their organisation had a clear gifts policy.

What some respondents have said:

“Acceptable provided it is below monetary limits as outlined in gift policy, is declared to manager and/on internal register and does not place you in a position whereby your financial decision making is influenced. For example: not acceptable to accept before or during contract negotiations.”

PwC comment:
The giving and receiving of gifts, especially for public entities, needs to be carefully managed and transparent. If not, questions about conflicts of interest can arise. Staff need to clearly understand what types of gift and entertainment, and under what circumstances, are acceptable.

“Cannot be seen as compromising integrity.”

“Value limits are placed on any gifts in addition to restrictions due to any real or perceived undue influence that might arise as a result of a gift (e.g. gifts received when a contract is in the process of being tendered).”

“Children often thank teachers with small gifts. Parents sometimes give the school small gifts.”

  Yes No Don’t know Total Count
Chief Executive Officer/Managing Director/Principal 243 63% 123 32% 18 5% 384
Member of the senior executive/leadership team or equivalent 374 76% 68 14% 52 11% 494
Line manager (if not one of the above) 190 86% 15 7% 16 7% 221
Administration/Support Services 117 58% 43 21% 42 21% 202
Operational staff (e.g. Teacher, Analyst, Advisor, Technician, Officer, Engineer, Accountant) 101 73% 17 12% 21 15% 139
Total 1,025 71% 266 18% 149 10% 1,440
  Yes No Don’t know Total
Central Government              
Autonomous Crown Entities 53 98% 1 2% 0 0% 54
Central Government - Other 36 78% 6 13% 4 9% 46
Crown Agents or Companies  84 97% 1 1% 2 2% 87
Crown Research Institutes 33 87% 2 5% 3 8% 38
District Health Boards 63 90% 3 4% 4 6% 70
Government Departments 144 97% 2 1% 3 2% 149
Independent Crown Entities 35 95% 2 5% 0 0% 37
Māori Trust Boards 6 55% 3 27% 2 18% 11
Rural Education Activities Programmes 4 36% 6 55% 1 9% 11
State-Owned Enterprises 44 92% 3 6% 1 2% 48
Tertiary Education Institutions 77 85% 4 4% 10 11% 91
Sub-Total 579 90% 33 5% 30 5% 642
  Yes No Don’t know Total
Local Government              
Airports 14 70% 2 10% 4 20% 20
Council Controlled Organisations or Council Controlled Trading Organisations 64 84% 6 8% 6 8% 76
Energy Companies 22 79% 6 21% 0 0% 28
Fish and Game Councils 5 63% 1 13% 2 25% 8
Licensing and Community Trusts 2 22% 6 67% 1 11% 9
Local Authorities 137 81% 20 12% 12 7% 169
Local Government - Other  4 36% 6 55% 1 9% 11
Port Companies 2 67% 1 33% 0 0% 3
Sub-Total 250 77% 48 15% 26 8% 324
               
Schools 196 41% 185 39% 93 20% 474
Total 1,025 71% 266 18% 149 10% 1,440
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