Part 1: Overview

New Zealand generally has a "clean" image when it comes to fraud. We consistently rank highly in international and domestic surveys that measure public trust in government and the effectiveness of systems and processes that deal with fraud and corruption. We attribute the general absence of systemic large-scale corruption in the private and public sectors to the integrity of our standards and controls, underpinned by strong and shared common values, within a small and cohesive society.

However, we cannot be complacent if we are to keep our good record of keeping fraud at bay. It is particularly important to be vigilant in the current global economic climate, because there is an increased risk of fraud when people struggle to make ends meet.

The Auditor-General commissioned a survey on fraud awareness, prevention, and detection to gain better insight into fraud in the public sector. The results confirm a strong commitment within the public sector to protecting public resources.

Minimising the opportunity and removing the temptation to commit fraud are the best ways that entities can protect the public's resources. Building a culture where governance, management, and staff are receptive to talking about fraud is important. Our findings confirm that the incidence of fraud is lowest where a public entity's culture is receptive to these discussions, communication is regular, and where incidents are reported to the relevant authorities.

Fraud always attracts a great deal of interest – irrespective of its scale. Invariably, questions are asked about how the fraud took place and whether the controls designed to stop fraud were operating effectively.

Fraud awareness, prevention, and detection are the responsibility of each entity's governing body and its management. Through our audit work, we seek to promote discussion and awareness of fraud risks within entities, and between entities and their auditors. We hope that better sharing of information about fraud experiences will lead to better understanding of risks and the steps that we can all take to actively protect the public purse.

What are schools doing well?

Respondents from schools told us that their schools had good anti-fraud frameworks, with policies, a code of conduct, high levels of confidence in the school leaders' awareness of their role and responsibilities, proactive approaches to fraud, and pre-employment checks. School cultures are receptive to staff raising concerns, and expense claims and credit card expenses are monitored.

What to focus on

Boards of trustees

The board of trustees should:

• encourage the principal and staff to talk about fraud risks and suggest new or improved controls; and
• respond to any fraud risks raised by your school's auditor.

School principals and heads of departments

As managers and leaders of your school, you should:

• support the board in maintaining an environment where staff are willing to talk about fraud risks;
• regularly communicate with staff about the school's "zero tolerance" for fraud, your fraud policy, and the code of conduct;
• regularly review your fraud controls;
• carry out due diligence checks on any suppliers that you deal with – and tell staff that these checks are carried out; and
• tell your appointed auditor about all suspected or detected fraud, as soon as you suspect or detect it.

All school staff

You should:

• recognise that you have a role in preventing, identifying, and responding to fraud;
• be vigilant, because the risk of fraud is higher in tough economic times;
• be willing to raise any concerns you might have; and
• where appropriate, carry out due diligence checks on any suppliers that you deal with.

Key facts